How to cut the additional costs of printing

Instant document printing is a very easy and convenient option; however, it does come at a cost –  and it’s a lot more than simply buying the printer and keeping it fed with paper, replacement cartridges or inks and toner.

Whose job is it anyway?

Keeping your printers running will more than likely involve other members of your staff. Maybe it’s IT or admin? Either way, it all adds up to time taken away from what they’re actually being paid to do.

In most businesses, if anything goes wrong with a printer, an initial call is made to the IT team. If they can’t find a quick fix, you’ll need to enlist the services of an engineer. If you’re not on a contract, a callout could cost you £100 – and that’s before the cost of repairs. Additionally, when adding up the final bill, the time that IT wasted looking at it in the first place will need to be factored in.

Stock room blues

If you buy replacement printer cartridges, your staff will end up spending a significant amount of time sourcing the best buys. If you decide to keep a stock of replacements, you may be surprised to find out exactly how much working capital is tied up in them. A manufacturer’s basic drum and toner unit can cost £60 – so, if you’re running a lot of desktop printers, keeping a stock of replacements will soon become a very expensive endeavour. Additionally, there’s the added risk of forgetting to re-order – so when you really need that printer; guess what . . . it runs out ink!

Help is at hand

This is where Blueprint Document Solutions Print Services comes in. We can help you to significantly cut down on your printing costs by delivering ink, before you run out, using our intuitive Print Manager software. No more stock, no more re-ordering and no more printer downtime.

Our Enterprise service – for medium to large businesses, comprises of a flexible range of printing solutions, tailored to meet the individual requirements of your company. From an automated supply of high quality printer cartridges using our Print Manager software, to managing and maintaining your entire printer fleet – we will establish the best printing solution for your business, at a cost-friendly monthly fee – and take care of it all on your behalf. Find out more here

The first step towards reducing your business printing costs is to arrange a free print audit.

During your audit, we will take an inventory of your printers to establish what they are used for and gain an understanding of how much your business is printing. We will then provide a free no obligations proposal and calculate a cost-effective fixed monthly fee for the provision of a tailored printing solution to help reduce your business printing costs.

Drop us a line or give us a call to find out more.

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